You should limit yourself to just a few elements from this list, as you don’t want to go overboard. That being said, here are the 3 fields you should always include:Īnd, in addition to the items above, here are some other elements to consider adding: At the end of the day, it’s a personal choice - but one you should take seriously, as your email signature can be part of your personal brand. Unless your company has a mandatory email signature template, you have some creative flexibility in regards to the fields and format you choose to use. But, when it comes to email, it’s typical (and advisable) to use a more robust, informative email signature - which can be configured to automatically appear at the end of all your emails. When penning a letter on paper, you can usually end it by simply signing your name at the bottom. Now that we’ve covered the most common sign-off words and phrases, let’s discuss the final piece that comes after the comma: the email signature. But, even in this case, you should still consider adding casual sign-offs to keep the tone positive and friendly. If you're regularly exchanging emails with a close colleague, it's natural to drop the formalities and begin treating emails more like text messages. These lean toward the formal side, but sometimes the context may call for formality (or perhaps that’s your preferred style). The following examples have their roots in old-fashioned letters and can be used to conclude emails as well. The English language has a long, rich history of conventions - and that includes traditional sign-offs. If they've been helpful or you're requesting a favor from them, then an appreciative sign-off is likely in order. Next up, we have appreciative sign-offs, which should be used when you want to express gratitude toward the recipient. When in doubt, these are are the most reliable go-to's. Topping the list, we have ‘universal' sign-offs, which are widely-used, highly flexible, and can be added to virtually any email. With that in mind, let's take a look at 25 examples of the most common professional email sign-offs (along with when to use each). However, there's a large array of different options to choose from - and selecting the right sign-off will help you end your email on the right note.Ĭonversely, using odd or dissonant closings can really throw off the tone of your message. 25 Examples Of How To Close A Professional EmailĪdding a single word/phrase to the end of an email sounds simple enough. This extends beyond the workplace to include grad students, new grads, and job-seekers who will be corresponding with individuals who can influence their career path.Īs an overarching rule-of-thumb, if the person you’re emailing is not a friend or family member, you should probably opt for a professional email sign-off. Who Needs A Professional Email Sign Off?Īs the name suggests, a professional email sign-off should be used in any communication that can be considered professional or formal. Secondly, while a casual sign-off may only include your name at the bottom, a professional sign-off should include your full email signature with additional fields like job title and company (more on this below). For starters, the closing word(s) of a professional sign-off will tend to be more formal. However, there are some notable differences between a casual email sign-off and a professional email sign-off. It’s similar to how you’d end a traditional letter (e.g. Generally speaking, an email sign-off is composed of two parts: a final word or phrase followed by your name/email signature. To start… What Is A Professional Email Sign Off? What to include in your email signature.25 Examples of how to close a professional email.Who needs a professional email sign-off.And, as such, email etiquette can be an influential factor in your career. Email is the primary communication channel of the professional world. And, not only do your emails need a sign-off - they need an appropriate sign-off. This hypothetical demonstrates the importance of a proper email closing, also known as an email sign-off. It would feel like something’s missing, wouldn’t it? Like a dropped call or getting left hanging on a high-five. No name, no “Thanks” - just empty white space. You scan through to the end of the email where the final line reads, “Can you send me the latest copy of that report?” Then…nothing. At first glance, the email seems totally normal: it starts with, “Hi ,” followed by a few sentences about a work-related matter. Picture this: you’re at work and you receive an email from a colleague in another department whom you don’t know very well.
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